Leads arrive but nobody follows up fast enough
Potential customers lose interest while waiting for a response.
AI Automation & Backend Integrations
Automate the work slowing your business down.
Agendia Labs builds AI automations and custom integrations that help businesses capture leads, automate follow-ups, connect their tools and eliminate repetitive work.
No commitment • 20-minute discovery call
New lead to meeting
Completed
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New lead Quote request submitted on your website Done
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AI qualification Budget and timing checked, marked high priority Done
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CRM Deal created and assigned to the right owner Done
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WhatsApp / Email follow-up Personal reply sent with a booking link Done
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Meeting booked Call added to the sales calendar Done
Built with technologies businesses can rely on
n8n
- OpenAI
Python
Django
PostgreSQL
- REST APIs
Does this sound familiar?
Your team copies information between different tools
Hours disappear every week doing work that software could handle.
Customers ask the same questions repeatedly
Your team spends valuable time responding manually.
Important follow-ups depend on someone remembering
Opportunities disappear because the process is not systematic.
Your tools don't communicate with each other
Information is spread between email, spreadsheets, the CRM and internal systems.
If a process is repetitive, predictable and digital, there's a good chance it can be automated.
Show Me What I Can AutomateFrom manual chaos to automated workflows.
The same lead, handled two ways.
Before
Done by hand- Lead arrives
- Someone checks email, eventually
- Data copied manually
- Spreadsheet updated
- Message sent
- Remember to follow up
After, with Agendia Labs
Runs automatically- Lead arrives
- AI qualifies the lead
- CRM updated automatically
- Personalised follow-up sent
- Sales team notified
- Meeting booked
Automation services that solve real business problems
Start with one problem. Every service can run on its own or connect to the others.
AI Lead Automation
Problem: Leads wait hours for a reply and go cold.
Capture, qualify and route incoming leads automatically.
Respond faster and reduce lost opportunities.
Explore automation
WhatsApp & Customer Communication
Problem: Your team answers the same messages all day.
Automate common conversations, qualification and follow-ups.
Customers get fast responses without increasing workload.
Explore automation
CRM Automation
Problem: The CRM is always out of date.
Create leads, update records, assign owners and trigger follow-ups automatically.
An organised sales process without repetitive admin.
Explore automation
Workflow Automation
Problem: Data is copied by hand from one tool to the next.
Connect forms, spreadsheets, CRMs, email, databases and internal tools.
Repetitive manual processes removed.
Explore automation
Backend & API Integrations
Problem: Your tools have no built-in way to connect.
Custom integrations when standard automation tools are not enough.
Systems that couldn’t communicate now share data.
Explore automation
AI Agents
Problem: Some tasks are too varied for simple rules.
Specialised AI systems that handle defined business workflows.
More complex tasks automated, with human control where needed.
Explore automation
What could Agendia Labs automate for your business?
Buyers get a reply while they are still browsing, and viewings land straight in the agent’s calendar.
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Website / Idealista lead
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Qualification
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CRM
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WhatsApp follow-up
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Viewing scheduled
Patients get answers outside opening hours, and reception only handles what needs a person.
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Patient enquiry
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FAQ response
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Patient qualification
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Appointment request
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Reminder
The best leads are contacted first, and every other lead still gets a timely follow-up.
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Website form
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Lead scoring
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CRM
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Follow-up sequence
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Sales notification
Every new client gets the same smooth start, without anyone setting it up by hand.
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New client
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CRM
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Project creation
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Documents
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Internal notification
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Onboarding email
What are you still doing manually?
Pick a task to see how it could run on its own.
When
A lead hasn’t replied within a day
- Personal follow-up email is sent
- WhatsApp reminder two days later
- Owner is alerted if there is still no reply
Result
No lead is left waiting or forgotten.
When
A form is submitted or an email arrives
- Contact is matched or created
- Deal stage is updated
- The right owner is assigned
Result
Your CRM stays current with no copy and paste.
When
A customer asks something on WhatsApp or your website
- AI answers using your FAQ and policies
- Unclear cases are passed to your team
- Conversation is saved to the CRM
Result
Instant answers. Your team only handles the exceptions.
When
Someone requests a quote or downloads a guide
- Welcome email goes out
- Follow-ups adapt to what they open
- Sequence stops as soon as they reply
Result
Consistent follow-up without sending anything by hand.
When
Every Monday morning
- Data is pulled from CRM, sheets and billing
- A weekly summary is generated
- It’s sent to email or Slack
Result
The numbers arrive before the week starts.
When
An order, form or document arrives
- Key fields are extracted automatically
- Values are checked against your rules
- Data is saved to the right system
Result
Fewer typos and no retyping.
When
An appointment is booked
- Confirmation is sent right away
- Reminder goes out the day before
- A rebooking link is sent if they cancel
Result
Fewer no-shows and less time on the phone.
When
A job or project is marked complete
- Invoice is created in your billing tool
- It’s sent to the client
- A reminder follows if it’s overdue
Result
You get paid without chasing.
When
A high-priority lead or urgent request comes in
- The right person is alerted in Slack or Teams
- All context is attached
- It escalates if nobody picks it up
Result
Nothing important sits unseen.
When
A contract is signed
- Client folder and project are created
- Welcome email with next steps is sent
- Kickoff call is scheduled
Result
Every client gets the same smooth start.
Automation without the complexity.
A clear process, with your approval before anything is built.
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Step 01
Discover
We analyse your workflow and identify the tasks worth automating.
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Step 02
Design
We create the automation architecture and define how your tools should work together.
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Step 03
Build
We build, integrate and test the automation.
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Step 04
Launch
We deploy the system and make sure it works reliably.
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Step 05
Improve
We monitor and improve the workflow as your business evolves.
Book a Free Automation Call
Step 1 starts with a free 20-minute call.
See an automation in action
A real workflow Agendia Labs builds, step by step.
Automatic Lead Qualification & Follow-up
Built with n8n + APIs + automated business logic.
- 1Lead submits form
- 2Data validated
- 3Budget analysed
- 4 Lead assigned a priority HIGH MEDIUM LOW
- 5Information stored
- 6Follow-up triggered
- Sales team focuses on the best opportunities
Automation doesn't need to replace your team. It gives them their time back.
If 2 employees spend 1 hour per day on repetitive administration:
People
Hours per day
Working days
20
Every month
40 hours of manual work
Even automating part of that workflow can free dozens of hours for higher-value work. This is an illustration, not a guarantee.
Not sure what you need to automate? That's exactly what the first call is for.
You don't need to understand AI, n8n or APIs.
Show us how your process works today and we'll identify where automation could make sense.
Book My Free Automation Call- No technical knowledge required
- No commitment
- Start with one workflow
- Custom solutions
- Human support
Questions business owners ask
Something else on your mind? Email hello@agendialabs.com.
What exactly can Agendia Labs automate?
Most repetitive, rule-based digital work: lead capture and follow-up, CRM updates, customer questions, appointment reminders, reports, data entry, invoices and client onboarding. If it follows a predictable pattern, it is usually a good candidate.
Do I need to change the tools my business already uses?
Usually not. Automations are built around the tools you already use. If a tool is holding you back you will get an honest recommendation, but switching is never a requirement.
Can you integrate with my CRM?
Yes. Most CRMs, including HubSpot, Pipedrive, Salesforce and Zoho, have APIs that allow records to be created, updated and read automatically.
Can you automate WhatsApp?
Yes, through the official WhatsApp Business Platform. Common uses include instant replies, lead qualification, reminders and handing conversations over to your team.
Can you connect custom or internal software?
Yes. Thanks to a backend engineering background, Agendia Labs can connect internal systems through their API or database, or build a small integration layer when none exists.
Is AI required for every automation?
No. Automation should use the simplest reliable solution. AI is only used where it adds value, for example understanding free-text messages or summarising information.
Will AI replace my employees?
That is rarely the goal. Automation usually takes over repetitive tasks and assists your team, so people can spend more time on customers, sales and decisions that need a human.
Is my business data secure?
Security depends on the architecture and the integrations involved. Every workflow is designed with access and data handling in mind: each connection gets only the permissions it needs, and automations can run on infrastructure you control when that is required.
How much does automation cost?
Every automation is different. Simple workflows may require only a small implementation, while systems involving multiple integrations or custom backend development require more work. The discovery call helps define the scope before proposing a solution.
How long does an automation take?
It depends on complexity and the number of integrations. A workflow connecting a few tools is much quicker than a system with custom backend development. You get a realistic timeline once the scope is clear.
Your business probably has something that shouldn't be done manually.
Let's find it.
20 minutes • No commitment